Do you need better tools to help manage your freelance business? Whether you are just starting out or moving into the next phase in your career you need resources that can help solve your problems, open the door to new clients, increase your sales, and make your time more efficient.
Many of these top tools are free while others are a very low cost alternative to expensive software.
There may be those times that you do need to outsource to someone else, but for the most part you can get a lot accomplished with these favorites. Here’s the full list below:
Store up to 15GB of files in the cloud including photos, videos, slideshows, ect. Google includes word processing apps that you can use to create a letterhead, spreadsheet, slide show, graphs, and more. Share anything with your team and customers who have a Gmail account. New apps are being added all fo the time — this is a great way to keep all of your documents and communication in one place.
Use this website to work collaboratively with the use of boards, lists, and cards. Get better organized and prioritize projects with visuals. Add comments, attachments, and more — all in the cloud.
Keep your personal and business life in sync by creating to-do lists, reminders, and tasks. Share with others while accessing your information on the go. Features include folders, comments, notes, notifications, tags, email forwarding, calendars, and easy printing.
Using this tool is like having a second brain. Got an idea? Jot it down right away and even add it to your WordPress blog as a draft. Organize tasks, share your notes, add links, attachments, and even recordings from anywhere. Brainstorm with others on a project — all for free! Their premium services have even more features like image capture, file storage, email forwarding, and more.
Store your work in the cloud for free with up to 1 GB of space or sign up for a premium account for more. Files are easy to organize and find with links that you can share with others. This is a huge time saver as you have access to your documents anywhere you go whether you’re using your smart phone or a computer.
Set up reminders for you and/or your team. Easily create and share lists and sync your data on all of your devices. Never forget an important task again — you can even break these down into sub-tasks with drag and drop re-ordering if the priorities change.
Combine all of your apps and devices into one place. Use this tool to do anything from turning on the lights in your home to setting up automatic posts from your blog to social media. You can also create an event in your Google calendar and connect to your Google Home device.
Call anyone in the United States for free with Cortana by Microsoft. Use their professional features to set up your branding, communicate with customers, manage your time better, and more. The newly designed platform includes session notes and screen sharing with video so that you can provide a professional persona to your prospects.
Set up smart email marketing campaigns with automated, professional emails. As you build your list you can nurture your subscribers with tips and ideas, announcements, helpful videos, special invitations, and more. The platform is integrated with e-commerce providers for personalized campaigns that make purchases easy for your customers.
As a blogger who is ready to move into a paid email management service you’ll want to check out this robust software. Features are tailored specifically for bloggers and include opt-in forms, automation, RSS feed broadcasts, e-commerce integration, text-based emails, and more.
Grow your audience and showcase your business’s products with this easy to use email marketing software. The platform includes ready-to-use templates for automation, broadcast emails, blog broadcasts, and more. All designs are mobile responsive and can be created with drag and drop.
Connect with others through video and web conferencing. This is a perfect tool for important meetings, webinars, and collaboration on projects. You can have up to 500 participants and up to 10,000 viewers at a time.
Social Media Management
Manage your social media accounts including Facebook, Twitter, and Google Plus. For premium users you can add Instagram and YouTube. Schedule your content, respond to your fans and followers, download reports, and more.
This is another great social media manager and scheduler in a simple and easy to use interface. There are less robust features here, but the look and feel of the dashboard is helpful in seeing when your content is being shared. The service has now also added Instagram to their features.
Find and curate the best content from top RSS feeds in your niche. Download a spreadsheet of customized scheduled tweets to schedule into Twitter. Add and delete what you want along with adding your own choice of hashtags according to what you are tweeting.
Get started on managing and scheduling your social media without having to provide a credit card number. Plan, organize, and manage content that engages your community with powerful built-in analytics.
Finances and Sales
Take the guesswork out of writing a freelance proposal with this simple tool. With just a few clicks you can create something that is professional and easy to understand. Choose from ready made content that can be easily viewed on any device.
Put the confusing days of accounting behind you by using this online software for both computers and mobile devices. The invoice and billing feature is integrated with PayPal or can be set up to accept all major credit cards for faster payments. Bookkeeping and reporting and expense management will help you keep your business finances on track.
This service has been out practically since the Internet began and one of the best websites to use for security and easy payments. Send invoices, pay for products without showing your bank account or credit card information, receive money as a gift, and more.
Prepare a business quote or prepare an invoice — all for free. This simple service will keep track of your expenses, work done, travel, and other important accounting. Get started without having to provide a credit card number and start managing your finances better.
If you have a small business with a few employees or contractors then you will enjoy using this software. Features include invoicing, accounting, credit card payments, payroll, recurring billing, receipts, and even lending options.
Boost your productivity and increase your revenue with tracking. Use their free built-in timer to measure time spent on projects. Log hours worked from anywhere on the web. Their visual reports help you stay on task and find out where time is being wasted.
Are you frustrated by clients who don’t pay their invoices? Just forward the relevant information to Julie and she will take care of helping you, the freelancer, get paid. A direct call is made on your behalf with a polite approach. There’s a fee to make the call, but if you have a large outstanding bill then the expense is worth it.
Accurately set a price for your upcoming project. This smart tool helps you to discover what the competition is charging for the same services with data that is updated on a regular basis. Set a budget according to a specific skill with a real-time overview of what other freelancers are charging in your industry.
Online accounting — just for freelancers, small business owners and of course, accountants. This software brings together invoices, expense management, and sales tax under one place. Set up recurring invoices and nudge clients who are late payers.
Automate your expense reporting with receipt scanning and integration into financial software like Quickbooks, Xero, and Netsuite. This is a great tool for tracking your travel costs, business credit card, and direct deposits. Reports can be generated with just one tap, and automatically determines which items need managerial approval.
Manage your time and stay on budget with a built-in timecard feature. Just select your project, the task, and enter your time. Once it’s complete you can add notes with budget feedback and timesheet reporting. Running timers can help you stay on task and not go over-time.
Create trusted legal agreements for your website, apps, and anywhere online where you need this in place. This is especially important for collecting email addresses, using geolocation (GPS), products or services, membership websites, ect.
If you quickly need a legal agreement then this software will help you create, sign and send one online with the use of a mobile signature. If you are an independent contractor, for instance, you can access their non-disclosure agreement form or work for hire form.
Start a business such as an LLC, Corporation or DBA (Doing Business As) with low-cost legal help. If you need to go beyond the basics then a trusted attorney directory is available. Pricing and fees are displayed depending on which service you need.
Get local support for your next business venture from a trust organization that connects you with resources and help such as business plans, market research, startup costs, funding, and much more. The best part is that all of the resources, meetings and online courses are free.
Got a legal question? You can ask hundred of different lawyers for free. This resource will help point you in the right direction with a database of attorneys in case you need to take the next step. All areas are covered here including intellectual property, business legal matters, consumer laws, and more.
Create a contract for your freelance business that can be digitally signed. Choose from a variety of templates that are vetted and verified whether you are a designer, writer, videographer, marketing expert, ect. Put together a proposal, track your time, send an invoice, track expenses, and more.
This free online graphic design tool is easy to use whether you are a novice or an expert. There are hundreds of free images, icons, and vector graphics to choose from. Create just about anything including social media images for each network, flyers, .pdf’s, infographics, posters, and more. Your work is always saved in the cloud for easy access on a tablet or computer.
You don’t need to have a big budget to have a professional logo and branding done for your brand. Choose the package that’s right for you and receive ideas from hundreds of different designers to choose from. If you are a freelance graphic designer then you can also make some great side income with this website.
Get creative with this tool and enhance your website and social media posts through photo editing, collage making, and graphic design. You can try it out for free and even print your projects from anywhere. If you’re on the go then editing is simple on their mobile app with touch up and design features.
Readers love facts and figures. Potential clients want to see the numbers. Show them exactly what they are looking for with embedded interactive charts. Google offers a large variety of templates to choose from including pie charts, graphics, maps, timelines, and more.
Make your skills stand out with visuals by creating a graphic-rich resume. Choose from a variety of beautiful themes and highlight the best that you have to offer with maps, experience timelines, bubble charts, treemaps, and language maps. Send as a high-quality electronic file or print out a high resolution version.
Share your visual ideas quickly and easily through stunning infographics. With over 6,000,000 templates to choose from there are hundreds of creative possibilities to work with. Take a look at what others are doing in their community and share your graphics on your blog and on social media.
This powerful tool not only helps you design an eye-catching infographic, but also offers beautiful reports for your readers and customers. Put together charts, graphics, and dashboards in minutes as well as choosing from hundreds of different social media designs.
Buffer not only offers social media management, but they also help you design graphics well. They include over 600,000 stock images that are royalty free for you to use with different size options available. Easily add text and choose from their filters to make your content stand out from the rest.
This is one of the premier brands for creating graphics — now they offer this amazing tool for your website, social media images, videos, and more. Use your mobile device to put a great visual together in minutes — all for free. Share your stuff online or with personal connections through email and SMS.
Reach a wider audience through your content. This tool helps you to create a smart marketing plan that speaks to your readers through storytelling with the help of hundreds of freelancers who will curate the articles for you. This service provides your customers with the information they need and a professional persona for your personal brand.
Engage with your social media followers with the right content for your niche. Strike up meaningful conversations and cut your marketing efforts in half through scheduling. Add targeted hashtags and find the best bloggers in your industry to share with your audience.
The best way to find out more about the target market you want to operate in is to conduct research — this tool will help you discover what is trending and the best articles to share. Use this information on your blog, on YouTube, and on your other social networks. Connect with other influencers and generate sales through great content.
Grab the attention of your readers or viewers though influencer-generated content. Make your videos and blog posts more engaging which can lead directly to more conversions and higher visibility online. The software helps you to find the top leaders in your niche who can become an advocate for your brand.
If you’ve been curious about contenting marketing and how this can help your business then this leading website can help you find what you need through their free resources page. They even provide free templates, checklists, and eBooks to get you started.
Start making more money from your blog with a trusted blogging expert. Get valuable insights, tips, in-depth tutorials and more from this wining resource. This is like having a free classroom just for bloggers right at your fingertips at any time. Even if you just listen to their podcast you’ll gain a lot of wisdom on how to successfully launch and operate a blog and a business.
Now over to you — what freelance tools have you used the most? Are there any you would like to add here? I’m looking forward to how these have helped you. Let me know your feedback in the comments below!
It’s not hard to become an online freelancer or start your own business while working in a full-time job. Just download my free eBook, and get started on your career today: